Vendor List for Disaster Preparedness

In the event of an emergency, the City of North Port could require outside emergency assistance from vendors for up to eight (8) weeks or until regular contracting procedures could be followed.

If your firm or agency would like to be included in the City of North Port Emergency/Disaster Assistance Program, please complete the following forms:

• Vendor Information Form (Rev. Jul 2025(PDF, 408KB))
• Conflict of Interest Form (CAO Rev. Dec 2022)(PDF, 113KB)
• Scrutinized Company Certification Form (CAO Rev. Dec 2022)(PDF, 105KB)
• W-9 Form (Rev. Mar 2024)(PDF, 138KB)
• Human Trafficking Affidavit (Rev. Aug 2024)(PDF, 144KB)
• Foreign Entity of Concern Affidavit (Rev. Jul 2024)(PDF, 101KB)
• E-Verify Certification Form (CAO Rev. Dec 2022)(PDF, 117KB)
  
  

Please check the appropriate goods or services that your firm can supply. These supplies or services shall be directly owned and be provided by your company. Subcontractors available to your company shall not be included. Firms shall list if they are currently under contract to provide emergency assistance to any other agencies. Please provide 24-hour contact person(s) and applicable telephone numbers. In the event your services would be required, response time is very critical. Your support would be required within twelve (12) hours of notification.

W-9 Submissions: Mandatory Encrypted Communication: All communication, documentation, or correspondence between the Vendor/Bidder and City Staff that contains Personal Identifiable Information (PII), specifically an individual's Social Security Number (SSN) or Driver's License number, must be transmitted exclusively via encrypted email.

W-9 Submission Requirement

• Mandatory Submission Method: Any required Internal Revenue Service (IRS) Form W-9 (Request for Taxpayer Identification Number and Certification) MUST be submitted exclusively through an encrypted email sent directly from the Vendor/Bidder to the designated contract contact person/email address listed in the solicitation documents.
• Exclusion from Main Proposal: The W-9 form must not be included in the main technical, pricing, or vendor information packets, even if those packets are submitted electronically.
• Security Responsibility: The Vendor/Bidder is responsible for ensuring the email system and method used provides adequate encryption to protect the sensitive data contained within the W-9 form.
  
  

W-9 (Part I) Taxpayer Identification Number (TIN) Guidance

Vendors must accurately complete Part I of the W-9 form regarding their legal status and corresponding TIN:

• Individuals: If the Vendor is an individual, the TIN is generally their Social Security Number (SSN).
• Sole Proprietors: A sole proprietor may enter either their SSN or their Employer Identification Number (EIN) if they have one.
• Single-Member Limited Liability Companies (LLC):

• If the LLC is classified as a disregarded entity separate from its owner (the most common classification), the Vendor must enter the owner's SSN (or the owner's EIN, if the owner has one).
• Do NOT enter the name or EIN of the disregarded LLC itself.

• Corporations, Partnerships, and other Entities: If the entity is classified as a corporation, partnership, multi-member LLC, or any other distinct entity for tax purposes, the Vendor must enter the entity's EIN.
  
  

Failure to comply with the mandatory encryption and submission requirements of this clause may result in the rejection of the bid/proposal and/or significant delays in contract award or payment processing.

All information will be kept on file and updated annually. If you have questions, please contact Purchasing at (941) 429-7170 or purchasing@northportfl.gov.